Annual Review Schedule

Faculty Personnel Committee Review Schedule 2023-2024

The Faculty Personnel Committee, in consultation with the Provost, establishes a set of deadlines for each step in the review process. These can be found below, organized by review type. This schedule is updated at the end of spring each year.

*Candidates should consult the list of resources on the FPC homepage when preparing for a review.

Retention Review — First Year Faculty Starting in 2022-2023

DateItem
Early Spring, 2023Provost informs candidates of review process
Late Spring, 2023FPC hosts informational meeting with candidate
September 8, 2023Candidate submits review materials* to Provost’s Office (Friday, 0th Week Fall)
September 15, 2023Department letter due to Provost’s Office (Friday, 1st Week Fall)
Mid-September, 2023FPC begins review of files
November/December 2023Conversation: Provost and Candidate

Tenure Review (commences in Spring term, completed by following Winter term)

DateItem
Spring, 2023Provost informs candidates of review process
Late Spring, 2023FPC hosts informational meeting with candidate
July 5, 2023Candidate submits list of potential external reviewers to the Provost
August 1, 2023Candidate submits lists of alums to Provost
August 1, 2023Candidate submits external review materials* to Provost’s Office
September 22, 2023Candidate submits internal review materials* to Provost’s Office (Friday 2nd Week, Fall)
September 29, 2023Department letter and all other letters due to Provost’s Office (Friday, 3rd Week, Fall)
October 6, 2023Advocate letter due to Provost’s Office (Friday, 4th Week, Fall)
Early October, 2023FPC begins review of files (5th week, Fall)
March, 2024Provost notifies candidate of review decision (following Winter Board of Trustees meeting)

Promotion Review (commences in Spring term, completed by following Winter term)

DateItem
Mid Spring, 2023Provost informs candidates of review process
Late Spring, 2023FPC hosts informational meeting with candidate
August 1, 2023Candidate informs Provost of desire to stand for promotion
September 15, 2023Candidate submits “short file” materials* to Provost’s Office (Friday, 1st Week, Fall)
Early Fall, 2023Personnel Subcommittee on Promotions reviews short files
Mid Fall, 2023Provost conveys feedback on short file to candidate
November 10, 2023Candidate submits list of potential external reviewers to the Provost (Friday, 9th Week, Fall)
December 1, 2023Candidate submits external review materials* to Provost’s Office (December break)
January 12, 2024Candidates submits internal review materials* to Provost’s Office (Friday, 1st Week, Winter)
January 12, 2024External reviewer letters due
January 19, 2024Department letter and all other materials due to Provost’s Office (Friday, 2nd Week Winter)
January 26, 2024Advocate letter due to Provost’s Office (Friday, 3rd Week, Winter)
Mid Winter, 2024FPC begins review of completed files (4th Week, Spring)
June, 2024Provost notifies candidate of review decision (following Spring Board of Trustees meeting)

Retention Review — Third Year and Renewable Non-Tenure Track Reviews

DateItem
Early Winter, 2024Provost informs candidates of review process (Friday, 2nd Week, Winter)
Mid Winter, 2024FPC hosts informational meeting with candidate
April 5, 2024Candidate submits review materials* to Provost’s Office (Friday, 1st Week, Spring)
April 12, 2024Department letter and all other materials due to Provost’s Office (Friday, 2nd Week, Spring)
Early Spring, 2024FPC begins review of files (3rd Week, Spring)
May/June, 2024Provost conveys review feedback and decision to candidate

Retention Review – First Year Faculty Starting in 2023-2024

DateItem
Early Spring, 2024Provost informs candidates of review process
Late Spring, 2024FPC hosts informational meeting with candidate
September 13, 2024Candidate submits review materials* to Provost’s Office (Friday, 0th Week, Fall)
September 20, 2024Department letter due to Provost’s Office (Friday, 1st Week, Fall)
Mid/Late September, 2024FPC begins review of files
November/December, 2024Conversation: Provost and Candidate